$25.13 — $28.28 Hourly Rates, Classification 9, Non-Exempt,
Monday - Friday 8:30am — 5:00pm (37.50 hours per week)
ABOUT THE POSITION
Position Summary
Wallowa County is seeking a dependable, detail-oriented, and customer-service-focused individual to join our County Clerk's Office.
Under the general direction of the elected County Clerk, the Deputy Clerk performs a variety of specialized administrative, clerical, and public service duties in support of the Clerk's Office. Responsibilities include assisting with election administration and voter registration, receiving and recording legal documents, processing marriage licenses and passport applications, maintaining official County records, and supporting the Property Value Appeals Board.
The ideal candidate will possess strong organizational and communication skills, excellent attention to detail, the ability to maintain confidentiality, and a commitment to providing friendly, professional service to the public. This position requires the ability to manage multiple priorities, work independently and collaboratively, and maintain accuracy while performing duties governed by state and federal laws.
Essential Duties
- Assist with voter registration, election preparation, candidate filings, ballots, election-day activities, and election returns.
- Receive, review, record, index, scan, and maintain legal documents and official County records, including confidential records.
- Help residents research recorded documents and respond to inquiries in person, by phone, and by email.
- Process marriage license and passport applications, collect fees, and maintain required certifications.
- Assist with Property Value Appeals Board petitions, notices, meetings, minutes, and official records.
- Support office operations, cross-training, and other duties assigned by the County Clerk.
WHAT WE'RE LOOKING FOR
- Strong organizational skills, accuracy, confidentiality, and attention to detail.
- Effective written and verbal communication and a commitment to courteous public service.
- Ability to learn and apply election, recording, and other Clerk's Office procedures.
- Proficiency with standard office equipment and computer applications; ability to research both digital and historical records.
- Ability to work independently and cooperatively, manage competing priorities, and meet deadlines.
Minimum Qualifications - Deputy Clerk
Education and Experience
- High school diploma or equivalent required.
- Minimum of two (2) years of experience in customer service, including regular interaction with the public in person, by telephone, and electronically.
- Experience performing administrative, clerical, recordkeeping, or office support duties preferred.
- An equivalent combination of education, training, and experience that demonstrates the ability to perform the essential duties of the position may be considered.
Knowledge, Skills, and Abilities
- Strong customer service and interpersonal skills, with the ability to communicate professionally and courteously with the public.
- Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
- Ability to maintain accurate records, handle confidential information, and perform detailed work with a high degree of accuracy.
- Strong organizational skills with the ability to prioritize assignments, meet deadlines, and manage multiple responsibilities.
- Ability to work independently and collaboratively while maintaining positive working relationships with coworkers, elected officials, and the public.
- Ability to learn and apply applicable laws, regulations, policies, and procedures relating to County Clerk operations.
Other Requirements
- Ability to meet County transportation requirements when travel is necessary.
- Ability to successfully complete a criminal background check.
- Ability to obtain and maintain required passport acceptance agent credentials and training.
Additional Requirements
Must meet applicable background-check requirements and be able to maintain appropriate transportation for assigned duties. Passport acceptance duties require successful completion of the U.S. Department of State's annual testing.
Please download the supporting documents below to apply for this position Wallowa County is an EEOC with Veterans Preference
